Select the Sign-Up tool from the Tool Menu of your site.

After you click Add the meeting information screen will appear where you can enter all of the information for your meeting.

This field will identify the meeting in this site’s list of meetings.

If there is more than one instructor or site owner, you may select a different name in the drop-down menu. It will default to the currently logged in user.

This field will appear in the Meeting Details.

Note: Once you have entered a location at least once for a site, it will appear in a drop-down menu. You may add a new location by clicking on the + enter a new location link.

Note: Once you have entered a categry at least once for a site, it will appear in a drop-down menu. You may add a new category by clicking on the + enter a new category link.

This field appears on the Meeting Details and the student Sign-up screen.

You may click the Add Attachments button if you would like to browse for and attach a file to your meeting.

Fill out the date (with, optionally, the date picker) and the time showing when the meeting will begin and end.

Note: The 24-hour clock is not available, so AM and PM must be used.

To set up recurring meetings, choose an option here.  Any of the meeting types can be recurring.  Selection of a meeting frequency other than “Once Only” will create a series of entries in the meetings table with the same name but different details, where any of the individual entries can be modified as necessary.

Enter the point at which the meeting should be opened for sign-up.  Before then, participants will not have an active Sign-up button next to a meeting entry.  To allow immediate sign-up, choose “Start Now” from the drop-down box.

Also, enter the point relative to the meeting at which to close the sign-up process.  This blocks further sign-up by participants, and also blocks cancellation of a meeting for which a participant has already signed up.  This period is measured from the scheduled meeting end, allowing sign-up even after the meeting has started, when that is appropriate.

Note: Sign-Up begin and end times are only available for single slot and multiple slot meetings.

If you wish to take attendance for this meeting, select the Attendance check box.

This field allows you to determine who can sign up for the meeting. You can limit sign-up to members of a group (defined on this site) or extend the sign-up offer to the membership of other sites, by selecting the appropriate checkboxes. The option to extend to other sites allows inclusion of those sites’ members, or groups defined there. The other site must also have the Sign-up tool in order for its members to participate. (The default setting is members of this site only.)

The relevant options for each of the three meeting types appear when that meeting type is selected via its radio button. See What are Sign-Up meeting types? for more information.

Continue to the second page by clicking Next. This will take you to the Meeting Summary, to verify the details set so far, then complete the meeting settings.

1. Display Participant Names: "Yes" means that names of participants will be visible to others.
2. Send notification: Check the appropriate box to manage email notifications when participants sign up or cancel.
3. Meeting Coordinators: Select the coordinators to receive notifications, if enabled.
4. Announce Availability: "Yes" means that all the potential participants will receive e-mail announcing that this meeting has been published.
5. Default Notification setting: "Yes" means that the notification box will be selected on the modify meetings page.
6. Other Default Settings: Click Show the other default settings to view additional meeting options.

Publish by clicking either Publish or Assign Participants & Publish. You have the option of assigning participants or allowing them to choose their own timeslots.  If you do not choose to assign participants at this time, you may do so later by editing the meeting settings.